What is care home rota software?
Care home rota software is a system for planning staff shifts across a care home or group of homes, and for recording who actually worked. Kiwi Rota covers the rota itself, clock-in on staff phones at the home, leave and sickness, timesheets and a gross-pay export for your payroll provider.
Can care staff see their rota on their phone?
Yes. Each member of staff gets their own Kiwi Rota sign-in on their phone. They can see their published shifts, clock in and out at the home, ask for leave and read staff news. It opens in the phone's browser, so there's nothing to install from an app store.
How does clock-in work?
Staff clock in on their phone when they arrive. Kiwi Rota checks they're at the home using a distance you set for each home, and you can switch the check off for a home. Location is read only at clock-in and clock-out, stored only to about 100 metres, and cleared after 90 days.
Is Kiwi Rota GPS rota software?
It has GPS clock-in, not GPS tracking. When a home has location checking switched on (the default for new homes), the staff app reads the phone's location at clock-in and only accepts a clock-in from inside the zone you set for that home. Nothing is tracked between clock-in and clock-out, and stored locations are rounded to about 100 metres and cleared after 90 days.
Does Kiwi Rota do payroll?
No. Kiwi Rota produces a gross-pay export, as CSV or PDF, with hours, rates, sick days, holiday, deductions, additions and gross pay, for your payroll provider. It doesn't calculate tax, National Insurance or pensions.
Does Kiwi Rota track sickness and absence?
Yes. Managers record sickness, absence and no-shows against shifts. Kiwi Rota shows a Bradford factor score and a 12-month summary for each person, and sickness details are limited to the people who need them.
How much does Kiwi Rota cost?
£69 per home per month, with any number of staff. You can add it to Kiwi or use it on its own.
Do I need Kiwi to use Kiwi Rota?
No. Kiwi Rota works on its own. If you also use Kiwi, managers can open Kiwi Rota from Kiwi's top bar. The two have separate sign-ins, and staff details aren't shared between them.
Is Kiwi Rota a rota system for learning disability and supported living services?
Yes. Kiwi Rota plans shifts across several homes, houses or services in one company, including overnight shifts, with clash checks so nobody is booked in two places at once. Staff who work across sites appear on each site's rota, and each person clocks in on their phone at the service they're working in.
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